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Report an Accident



  • If the worker does not want to complete the Accident/Incident Form, what should I do?
  • All accidents/incidents must be reported. The reason for this is to take steps to prevent similar accidents.


  • What do I do when a worker brings in a Doctor’s note stating the need for accommodations after a work related injury?
  • If you have not completed the Accident/Incident Form for the work related injury; do so immediately. The worker must provide the Supervisor with the WSIB Form 8, which will detail the restrictions required. Contact the Health and Safety office to arrange a return to work meeting.


  • What do I do when a worker brings in a Doctor’s note stating the need to be accommodated for a non-work related condition?
  • You must contact the appropriate Employee Relations representative for non-occupational injuries and accommodations.


  • A worker is complaining of pain related to their work station; what should I do?
  • Ergonomic assessments can be arranged by a supervisor if a worker has difficulty modifying their workstation to accommodate their needs or physical discomfort is experienced at the computer workstation.  The worker must notify their supervisor of their request for an ergonomic assessment. 

    Supervisors can arrange ergonomic assessments of workstations through Dr. David Andrews in Kinesiology (ext. 2433 or email:  There is a nominal fee for this service, which is the responsibility of the department.  The assessor will provide a written report, including any recommendations for equipment, chairs, etc.  The department is responsible for the purchase of any recommended equipment.

  • Any work-related injuries requiring medical attention also require an Accident/Incident form to be completed, in order for a WSIB claim to be initiated.

  • Departments can order office equipment through Purchasing, who have specifications of approved ergonomic chairs within our Preferred Vendor agreements. 

    Minimum requirements of ergonomic chairs to be purchased are outlined below:

    When purchasing a chair for a computer workstation, the chair should possess, at minimum:

    ·                  5-prong swivel base

    ·                  Height and angle adjustable back rest with lumbar support

    ·                  Adjustable, well-padded seat pan with a waterfall edge

    ·                  Height and width adjustable arm rests

    One specific chair does not fit all users. It is essential that a chair is purchased that is suitable for a particular user and the work they perform. For more specific guidelines when purchasing a chair, please refer to Canadian Standards Association (CSA) Guideline on Office Ergonomics (CSA-Z412-00).

    Comfort and ease of adjustment should be considered when purchasing a chair. Many chairs may possess the features mentioned above, but do not fit the worker comfortably or making adjustments to the chair is difficult.  Many companies offer a trial period which allows new users to “test” chairs before committing to purchasing them. Please discuss a trial period with your supplier before purchasing a chair.