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Department of Human Resources

Tuition Remission Benefit Program

The University of Windsor provides a Tuition Remission Benefit to full time faculty, staff, retirees, and eligible dependents.

Eligibility

This benefit is effective for the semester following completion of the probation period (if any).  For specific eligibility details, please refer to one of the employee groups below.

Faculty, librarians, ancillary academic staff, and sessional lecturers Article G.1
Sessional Instructors Article G.2
CUPE 1393 Article 24
CUPE 1001 Article 22
Unifor 2458 Clerical Article 23
Unifor 2458 Engineers Article 16
Unifor 195 Article 23
Administrative Staff  

Coverage

The Tuition Waiver covers base tuition only.  Expenses not eligible under the waiver program include compulsory incidental fees, societal, health/drug/dental plan fees, books, instructor materials, supplies, and/or other supplemental fees for registration or examinations etc.

Ontario Tuition Grant and OSAP - Updated for 2015/2016 academic year

Effective with the 2015/2016 academic year, students who receive a tuition waiver which covers 100% of the base tuition are NOW eligible to be considered for the 30% Off Ontario Tuition Grant.  To apply to be considered for the grant, please visit the OSAP website.  Students who are applying for the 30% Off Ontario Tuition Grant through the Ontario Student Assistance Program full-time application (OSAP Full-time) are required to report their tuition waiver amount as “Award Income” on their OSAP application.  For additional information, please email Student Awards & Financial Aid at award1@uwindsor.ca.           

Approval of Tuition Waiver

You will be notified by email when your tuition waiver has been approved.

Please note, students are academically and financially responsible for all courses in which they enrol. Should the Tuition Waiver request be denied and the student chooses to remain enrolled in the course(s), payment must be submitted immediately. 

Daily interest charges will apply to all balances outstanding after the payment due date each term at a rate of 18% per annum, calculated daily, compounded monthly.  Should the student wish to drop a course, please refer to the drop deadlines in the official course calendar.

Application Deadlines

Tuition Waivers must be submitted no later than five (5) days prior to the fee payment due date, to avoid possible late fee charges.  For example, fees for the Winter 2016 semester are due December 15, 2015, therefore, the Tuition Waiver must be submitted no later than December 10, 2015.  See important fee due dates here.

Applicable Fees

Fees must be paid on time using acceptable payment methods (consult the Cashiers website for payment options /cashiers). The student is responsible for any charges that may occur within their account due to late waiver applications or late payment of fees.

Tax Reporting

According to the Canada Revenue Agency, tuition waivers for spouses or dependents are not a taxable benefit to the employee.  The Tuition Waiver amount will be reported as a scholarship to the student, issued on a T4A to the student.

Getting Started

It is the University’s expectation that employees will enroll in courses that are scheduled outside the employee’s normal working hours.  Management approval should be obtained prior to commencement of any courses held within the employee’s normal working hours. 

Beginning with the fall 2011 semester, per semester applications are no longer required.  Approved tuition waivers will remain in place for the entire academic year (Fall through Summer), as long as you remain eligible for the program.  A new Tuition Waiver application must be submitted each year in August, before the commencement of the new academic school year.

All tuition remission approvals are subject to submission of the application within the required timeframe, and satisfaction of all eligibility requirements and other terms and conditions of the program.  Provision of accurate information is the responsibility of the applicant.  Failure to provide such accurate information may result in denial of eligibility.

The Department of Human Resources will determine eligibility for tuition fee waivers for credit course(s) approved by the Senate of the University of Windsor, based on the employee’s employment status, date of hire and declaration of dependents.  Coverage under the terms of the tuition remission policy continues until the end of the semester in which a dependent child turns age 27 years of age.

For detailed information on eligibility, the application process and tuition waiver deadlines/fee payment information, please refer to the FAQ's.

Application Procedure

  • Active employees

Beginning with the fall 2012 term, active employees will access the tuition remission program through the new on-line eTuitionWaiver tool, and the paper application process will be eliminated.   Before starting the electronic waiver process you will need to have your UWin ID number, your password, the applicable Student ID number and the Student Social Insurance number on hand.  Upon submission, you will receive a confirmation email.

IMPORTANT NOTE before using the eTuitionWaiver.  A random problem related to use of Microsoft's Internet Explorer browser has been identified, which may affect your ability to process your tuition application.  We are not seeing this issue with other browsers such as Foxfire, Safari, Crome.  I.T. Services is working on a solution and has provided the following work around.  Click here to get the work around instructions in case you receive error message "ERROR - too many objects match the primary key oracle.job.KEY. 

Active employees select eTuitionWaiver 

  • Sessional Instructors and non-active applicants

Sessional Instructors, individuals in receipt of Long Term Disability benefits, retirees and their spouses and dependents, and legal spouses and dependents of employees who die in service to the University will access the tuition remission program through completion of the on-line fillable pdf. form.  Submit your completed form to the Department of Human Resources.  Once your Tuition Waiver has been approved, you will receive a confirmation email.

Sessional Instructors select Sessional Instructor Tuition Remission Application Form

Retirees, dependents of employees who die in service, and certain others select Non Active Tuition Remission Application Form