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Department of Human Resources
Service Excellence

Part Time Distribution Services Clerk '5' in the Department of Facility Services

Job Posting Number: 2019-PT-22
Employee Group:
Closing Date: Tuesday, November 12th, 2019 - 4:00pm


Monday to Thursday 8:00 am – 1:00 pm and Friday 8:00 am – Noon

(Up to a maximum of 24 hrs per week – work schedule may vary)


The Distribution Services Office Clerk is responsible for assisting in the efficient operation of the mailroom and the overall Mail System.


1. Ensures the efficient operation of the metering equipment by obtaining daily/weekly/monthly/yearly reports for all departmental charges.

2. Records and balances business reply mail charges and postage meter charges by completing an online journal entry on FIS for all Distribution Services related charges.

3. Ensures metering of outgoing mail for delivery by Canada Post as well as the completion of all forms and application of appropriate rates for various couriers.

4. Deliver and pickup mail/packages on the assigned route and established schedule including recording all registered and priority courier mail by obtaining a signature from the departmental representative.

5. Assist all mailroom personnel in the daily completion of assigned tasks by sorting and organizing shipments according to specific classifications of materials, checking for proper format and documentation for shipping destinations, and by the daily sorting of mail/boxes/packages.

6. Search for missing addresses via the University’s electronic database systems and update as required.

7. Provides back-up services during the absence of Distribution Service staff members.

8. Performs other duties as assigned.


The successful candidate will have:

• Working experience in distribution services area and / or familiarity with mailroom practices and procedures

• An Ontario Secondary School diploma

• Good oral and written communication skills

• Proficient computer skills including Microsoft Office (Word and Excel)

• Ability to work well independently as well as the ability to work well within a team environment

• Excellent customer service skills including the ability to establish rapport with customers, along with the ability to deal with problems in a pragmatic and positive manner

• Ability to prioritize work and maintain flexibility as workloads fluctuate

• Ability to lift packages up to 60lbs on a continual basis

• Must be bondable, hold a valid class ‘G’ driving license and maintain it in good standing, as well as having a valid driver’s abstract


• Experience working in a multi-building, geographical diverse setting

• Experience with the utilization of bar coding, scanning and electronic data collection


MS Word (Basic level), MS Excel (Basic level)

Rate of pay:
As per schedule `A' - Unifor 2458 PT Collective Agreement

Please forward your confidential cover letter, resume and Application for Employment, quoting the Ad reference number (2019-PT-22), no later than Tuesday, November 12th, 2019 - 4:00pm. Applicants are asked to forward their documents electronically to:

We thank all applicants in advance for their interest in the University of Windsor, however, only those under consideration will be contacted. Applications submitted through employment agencies will not be considered

The University of Windsor is a welcoming community that is committed to equity and supports diversity in its teaching, learning, and work environments.  In pursuit of the University's Employment Equity Plan, members from the designated groups (Women, Aboriginal Peoples, Visible Minorities, Persons with Disabilities, and Sexual Minorities) are encouraged to apply and to self-identify.

If you need an accommodation for any part of the application and hiring process, please notify the Employment Coordinator.  Should you require further information on accommodation, please visit the website of the Office of Human Rights, Equity & Accessibility (OHREA).

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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