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Department of Human Resources
Service Excellence

Part Time Payroll Clerk '6' in the Department of Budgets and Financial Services (up to 24 hours per week)

Job Posting Number: 2019-PT-01
Employee Group:
Closing Date: Wednesday, June 19th, 2019 - 4:00pm


8:30 am to 3:30 pm, Monday to Thursday and Tuesday to Friday

Every other week alternating schedule

(Up to a maximum of 24 hrs per week – work schedule may vary)


The Payroll Clerk assists the Payroll Department with weekly payroll runs, government remittances and other payroll functions.


1. Assist with data validation and reconciliation for the Faculty, Staff and Student payrolls. This includes simulating the pay run to ensure accuracy of the data entered.

2. Processing payrolls, in the absence of the Biweekly and Student Payroll Clerks, which includes balancing, auditing the direct deposit file, transmission of direct deposit file to the bank, third party payments, distribution of payroll reports, and pay statements (electronic and paper).

3. Checking new employee set up, to ensure the employees’ role, position, schedule, status, employer definition code, and union affiliation are accurate and consistent and entering direct deposit information, and tax exemption information (TD1).

4. Maintain calendar of payroll remittances

5. Providing client service in person, by phone and by email. Analyzing and troubleshooting employee pay issues.

6. Gather signatures (which may involve walking around campus to various signing authorities) and ensuring timely transmission of all remittances.

7. Maintains the calendar of the Manager, Financial Services.

8. Other duties as assigned.


The successful candidate will have:

• Previous experience working with an on-line computerized payroll system

• Able to work in a team environment

• Flexible, self-motivated, detail oriented, able to work with limited supervision and meet strict deadlines

• Excellent written and verbal communication

• Excellent customer service skills

• Work with high degree of accuracy and confidentiality

• Excellent organizational, analytical and problem-solving skills

• Proficient in Microsoft Office suite and data entry experience


• Knowledge of the government regulations pertaining to Canada Pension Plan, Employment Insurance, Income tax, Records of Employment, Employment Standards Act of Ontario, etc.

• University degree in a related field


Data entry test, Payroll test, Excel (Basic), Word (Basic)

Rate of pay:
As per Schedule 'A' - Unifor 2458 PT Collective Agreement

Please forward your confidential cover letter, resume and Application for Employment, quoting the Ad reference number (2019-PT-01), no later than Wednesday, June 19th, 2019 - 4:00pm. Applicants are asked to forward their documents electronically to:

We thank all applicants in advance for their interest in the University of Windsor, however, only those under consideration will be contacted. Applications submitted through employment agencies will not be considered

The University of Windsor is a welcoming community that is committed to equity and supports diversity in its teaching, learning, and work environments.  In pursuit of the University's Employment Equity Plan, members from the designated groups (Women, Aboriginal Peoples, Visible Minorities, Persons with Disabilities, and Sexual Minorities) are encouraged to apply and to self-identify.

If you need an accommodation for any part of the application and hiring process, please notify the Employment Coordinator.  Should you require further information on accommodation, please visit the website of the Office of Human Rights, Equity & Accessibility (OHREA).

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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