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Department of Human Resources
Service Excellence

Faculty / Recruitment Secretary '6' in the School of Dramatic Art

Job Posting Number: 2019-FT-45
Employee Group:
Closing Date: Tuesday, October 15th, 2019 - 4:00pm

HOURS OF WORK: (26.25 hours per week)

Monday, Tuesday, Wednesday: 11:00 a.m. to 5:00 pm

Thursday: 10:00 a.m. to 5:00 p.m.

Friday: 10:30 a.m. to 4:45 p.m. 

PRIMARY RESPONSIBILITY:

This position provides secretarial and administrative assistance and support to the faculty, staff and students in the School of Dramatic Art.

SUMMARY OF DUTIES:

1. General office duties including work orders, purchase or I-expenses, textbook orders, update flyers, posting notices and filing.

2. Maintain and order office supplies and equipment.

3. Scheduling participants in the annual recruitment workshops.

4. Schedule and organize annual entrance auditions and interviews.

5. Research and reserve audition/interview spaces for workshops, auditions, and interviews;

6. Make travel arrangements for faculty and students attending auditions/interviews, BFA auditions and DRED interviews.

7. Send mass e-mail to prospective students regarding workshops, auditions, interviews, and other recruitment events.

8. Create and maintain on-line reservation site for all spaces in the Centre.

9. Prepare GA/TA postings, contracts as required each semester.

10. Update, design and maintain the school web pages.

11. Answer general inquiries about the school, distribute internal and external mail to faculty and staff and maintain the generic email box for the School.

12. Other duties as assigned.


ESSENTIAL QUALIFICATIONS:

The successful candidate will have:

• Diploma in Office Administration or experience as it relates to the duties of the position

• Excellent organizational and problem-solving skills

• Excellent oral and written communication skills

• Experience with diversity and issues arising from cultural differences

• Ability to maintain confidentiality and discretion

• Ability to exercise sound judgement

• Ability to pay close attention to details, and ensure accuracy

• Excellent collaboration skills working in a team environment and ability to work independently

• Knowledge of University Senate Bylaws and Policies

• Knowledge of GA/TA contracts and postings

• Proficiency in the use of Microsoft Word, Excel, Lotus Notes, webpage & social media editing & maintenance (Druple, etc.), Power-point, experience with databases and the UWin student system (or similar system); Typing 40 NWPM.


PREFERRED QUALIFICATIONS:

• Knowledge of Ontario Universities Application Centre and Ontario University Registrar’s Association as it

• Knowledge of e-grade system

• Familiarity with Faculty of Graduate studies regulations, rules and procedures

• Familiarity with University, Faculty of Arts Humanities and Social Sciences and Faculty of Graduate studies policies and procedures.

THE FOLLOWING TESTS WILL BE ADMINISTERED:

MS Word (Basic Level), MS Excel (Basic Level); Typing


Rate of pay:
As per Schedule 'A' - Unifor 2458 FT Collective Agreement

Please forward your confidential cover letter, resume and Application for Employment, quoting the Ad reference number (2019-FT-45), no later than Tuesday, October 15th, 2019 - 4:00pm. Applicants are asked to forward their documents electronically to:

employment@uwindsor.ca

We thank all applicants in advance for their interest in the University of Windsor, however, only those under consideration will be contacted. Applications submitted through employment agencies will not be considered

The University of Windsor is a welcoming community that is committed to equity and supports diversity in its teaching, learning, and work environments.  In pursuit of the University's Employment Equity Plan, members from the designated groups (Women, Aboriginal Peoples, Visible Minorities, Persons with Disabilities, and Sexual Minorities) are encouraged to apply and to self-identify.

If you need an accommodation for any part of the application and hiring process, please notify the Employment Coordinator.  Should you require further information on accommodation, please visit the website of the Office of Human Rights, Equity & Accessibility (OHREA).

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
 



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