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OSAP Processing Forms

The following forms can be used to make changes to your OSAP application.  Please download, complete and submit to the Student Awards & Financial Aid Office.  Forms must reach the Student Awards Office within 8 weeks from the end of the study period. Additional documentation and requests for changes may not result in additional funding if the requests are received after this period. OSAP funding will not be issued to students if it is within 21 days from the end of the study period. The Student Awards & Financial Aid Office requires approximately 2 weeks to process changes.

2017 Intersession & Summer OSAP Extension Form
OSAP Fee Redirection Authorization Change Form
Status Change Processing
Residency Review Forms
Course Load Updates Form
Income Update Form
Studying at Another Institution (Collaborative or Letter of Permission)
Continuation of Interest-Free Status Form
Supporting Documentation Cover Sheet
Tuition Fee Deferral & OSAP Funding Form
Proof of Parental Foreign Income Form

Other Commonly Used Forms:

Academic Progress Explanation Letter

Academic Edits Letter
Confirmation of Permanent or Temporary Disability Form
Confirmation of Permanent Disability for Child of Student Form
Co-op Work/Study Term Clarification
Grade Confirmation Form
Request to Have Part-time OSAP Funding Certificate Mailed
Request for OSAP Access Number
Request for OSAP Temporary Password
Student Assessment Summary Form
Student Budget Form

Information/Fact Sheet:
How to Process Your OSAP Funding Certificate

 


 

Form (1) Purpose of the Form
Intersession & Summer Extension Form

This form is used by students who have an OSAP account for the 2016/2017 academic year and who have already received OSAP funding from the University of Windsor for the current academic year and who wish to extend their full-time studies into Summer 2017.  

 

Status Change Forms (2) Purpose of the Form
Important Note: The following changes can be made to a student's OSAP file provided that the effective date of the change occurs prior to half way through the student's study period.
Adding a Dependent Child This form is used by students who have had a child after they have submitted their OSAP application.  Note, that if a student was a single student, has a child and is now a sole support parent, there are additional status change forms that must be submitted as well.  See below.
Affidavit This form is used by students who must provide documentation as to their status i.e. separated, sole-support parent.  This document must be notarized by a Commissioner of Oathes.
Changing Your Status from Single to Sole Support Parent or Single Independent
- 16/17 MTCU Form not yet available.
This form is used by students who were single dependent/independent when they applied for OSAP funding for the current academic year, and have since had a child.  The child must be residing with the student full-time during the study period to be considered a sole-support parent.  This form can also be used for students who are married, and their status has changed to separated, divorced or widowed with no dependent children residing with them.
Changing Your Status from Single to Married
- 16/17 MTCU Form not yet available.
This form is used by students who were single depenent/independent when they applied for OSAP funding for the current academic year, and have since been married.  Students must also submit form (2B) and (2C) with this status change request.
Changing Your Status from Single Independent to Single Dependent Student
- 16/17 MTCU Form not yet available.
This form is to be used when a student incorrectly applies as a Single Independent Student to change their status to Single Dependent in order to complete the parental information and parental signatures.

 

Residency Review Forms (3) Purpose of the Form
Important Note: Students should use multiple copies of this form to fully document their residency history since birth.  In some cases, full addresses may not be availabe as required by the form.  Please indicate at minimum, city, province, country for the specified period of time.
History of Canadian Residency for Student
- 16/17 MTCU Form
This form is to be used by a single independent student to clarify their residency history in Canada in order to determine whether or not the student meets the Ontario Residency Requirement.
History of Canadian Residency for Student and Parents
- 16/17 MTCU Form
This form is to be used by a single dependent students and their parents to clarify their residency history in Canada in order to determine whether or not the student or parents meet the Ontario Residency Requirement.
History of Canadian Residency for Student and Spouse
- 16/17 MTCU Form
This form is to be used by a students who are married and their spouse to clarify their residency history in Canada in order to determine whether or not the student meets the Ontario Residency Requirement.

 

Course Load & Income Update Forms (4) Purpose of the Form
Important Note: Dropping your course load below 60% of a full course load (40% for students with a permanent disability) will affect your OSAP entitlement.  You will lose weeks of eligibility (reassessed and overpaid) and you will be placed on OSAP Academic Probation or Restriction depending on the number of instances on your file).

Course Load Update - Fall/Winter

 

 

This form is used by a student who must advise of a course load change from the original course load that they were assessed for.  NOTE:  Changing your course load from 5 to 4 courses does not require you to submit a change form.  If you are advising our office that you will not be returning for the Winter term or if you are changing your application to a Winter term only assessment, you MUST also submit an Income Update Form to ensure that your income is updated according to your revised study period.  If you are dropping below 60% of a full course load (40% for students with a permanent disability, and you will be returning for the Winter term, you should complete form (4A - Withdrawn and Reinstated Form).

Course Load  and/or Income Update Intersession/Summer

This form is used by a student who must advise of a course load change from the original course load that they were assessed for.  Be careful as Intersession and Summer Session can get tricky with respect to OSAP eligibility.  Be sure that you have read the Intersession & Summer Information and Fact Sheet and if you are unsure, please contact our office.  You are also able to update your inter/summer income on this form.
Withdrawn and Reinstated Form This form is used by a student who has withdrawn from the current term but will be returning in the next term.  For example, a student has withdrawn or dropped below 60% (40% for a student with a permanent disability) and who intends to register again in the Winter term taking a minimum of 60% of a full course load.

 

Income Update Form 2017/2018

Fall/Winter

 

This form is used by a student who wishes to update their income and resources in any of the income reporting periods on their OSAP application.  Students are not required to report work study or institutional bursary funding unless otherwise notified by email or in writing.  Student who are required to update their file with scholarship or bursary income should use form (4B)

Income Update Form Fall Term Only

This form is used by a student who wishes to update their income and resources and is attending classes at the University of Windsor for the Fall term only.  Students are not required to report work study or institutional bursary funding unless otherwise notified by email or in writing.  Student who are required to update their file with scholarship or bursary income should use form (4B)

Income Update Form Winter Term Only

This form is used by a student who wishes to update their income and resources and is attending classes at the University of Windsor for the Winter term only.  Students are not required to report work study or institutional bursary funding unless otherwise notified by email or in writing.  Student who are required to update their file with scholarship or bursary income should use form (4B)
Award Declaration Form This form is used by a student who must update their OSAP file with award income that they have received.  Students are notified when they must report the award.  Not all bursaries require reporting as many need based awards are reported directly to the government in a manner that does not affect a student's OSAP funding.
Clarification of Work & Study Terms for Co-op Students This form is used by a co-op student who must clarify their work and study sequence for the current academic year.

 

Studies at Another Institution Form (5) Purpose of the Form
Important Note: Students studying on a Letter of Permission at a post-secondary institution outside of Canada can not have their costs added to their OSAP assessment at the University of Windsor.  If you are planning on taking courses at Athebasca University on Letter of Permission, we strongly recommend that you come to our office at least 3 months in advance of your intended start date to ensure that you have the correct information as to how to proceed with OSAP funding.
Students Studying in a Collaborative or Concurrent Program This form is used by students who are studying in a collaborative or concurrent program with a community college i.e. Nursing or BABEdECE.  Often, students are registered full-time (taking 60% or more of a full course load, 40% for a student with a permanent disability) at one institution but they may be taking 1 or 2 courses at the other institution.  We can combine the costs of both institututions provided that the costs at the other institution are specific to the collaborative program.
Students Studying at Another Institution

This form is used by students who are registered full-time (taking 60% or more of a full course load, 40% for a student with a permanent disability) at UWindsor but they may be taking 1 or 2 courses at the other institution on a letter of permission.  We can combine the costs of both institututions provided that the courses being taken at the other institution will be transferred back to their program at Windsor.

 

Other Forms (6) Purpose of the Form
Confirmation of Permanent or Temporary Disability Form This form is used by students who must confirm their permanent or temporary disability as required by the OSAP program in order to qualify for certain grants and buraries and to allow a student to take 40% of a full course load to be considered for funding under the full-time program.
Confirmation of Permanent Disbability for a Child of a Student This form is used if you have a dependent child over the age of 12 with a permanent disability.
Continuation of Interest-Free Status Form - MTCU Form

**NEW**Online application only.  Please login to your account on the OSAP website to access this application.

https://www.ontario.ca/page/osap-ontario-student-assistance-program

This online form is for students who must confirm their full-time status for the purposes of maintaining their loans in interest-free status.  This form must be completed WITHIN 6 months from the end of their last full-time study period.  For example, if a student was last a full-time student in April, then they must confirm enrolment (submit this form to the Student Awards & Financial Aid Office) by October 15 to ensure that the file is updated PRIOR to November 1.  Otherwise, the student will go into repayment and interest for the 6 month period will be added to the principle of the loan.  Additional information/clarification can be found at: http://www.canlearn.ca

OSAP Fee Redirection Authorization Form This form is to update the authorization to redirect or remit fees from your OSAP funding to the University of Windsor.  If you selected to opt out of fee redirection and you have now changed your mind and will be unable to pay your fees out of your own resources, use this form to opt in.  If you had selected to opt into fee redirection and now you have changed your mind, use this form to opt out.  If you are opting out, please be sure that your tuition fees are paid by the posted deadline date.
Request to Have OSAP Part-time Funding Certificate Mailed This form is to be used by students who are recieving OSAP Part-time, and who are studying via Distance Education or via a Satellite Campus ONLY and are not able to come to Windsor to claim their funding.  Students must provide identification as part of their request and as outlined on the form.  If a students wishes to have their funding couriered to them, they must provide a pre-paid Express Post envelope.  Otherwise, documents are mailed regular mail.  We will only mail in Canada and in some cases, to the US.  Otherwise, students should arrange for a Power of Attorney.  Contact the Student Awards Office for more details.
Request for OSAP Access Number Form (OAN) or Password - MTCU Form

Three methods can be used to obtain the OAN or password information.  Log In: Access the "Forgot OAN" or "Forgot Passord" pages and follow instructions. In person: Bring proof of identity to any financial aid office at a public Ontario college or university to retrieve your OAN immediately. By mail: Fill out a Request for OAN form, which you can print from the OSAP public website. Once your request has been processed, you will be mailed a letter containing your OAN.

 

 

Student Assessment Summary Request This form is used to request a manual assessment for the purposes of providing a government agency or another third party with your OSAP information and details.  These requests will only be accommodated if the matter is of an urgent nature so you must be prepared to identify/document the nature of the extenuating circumstances.  Otherwise, our office will order a Student Assessment Summary for you which will be issued and mailed to you by the Student Financial Assistance Branch and received generally within 7-10 business days.
Student Budget Form This form can be used by students to establish a budget for the acaedmic year that they are applying for OSAP for.  It can also be used to demonstrate expenses for the purposes of submitting a request for a review for OSAP funding or bursary assistance.
Supporting Documentation Cover Sheet This form can be used to attach to your supporting documentation when submitting information/supporting documentation to our office for further review.
Tuition Fee Deferral and OSAP Form - See Student Awards & Financial Aid Student Accounts must be paid in full prior to registration in a new academic year.  This form is only available for use during the winter and summer terms.  This form can be used by students who have a tuition balance owing to the University and who can not register as a result provided that the student has forthcoming OSAP funding that is sufficient to cover the balance owing in addition to what will be owed if allowed to register.  You must inquire first with Student Awards & Financial Aid to determine whether or not you are eligible.
2016-2017 Proof of Parental Foreign Income This form provides students with the information required to document parental foreign income for the purposes of receiving the Ontario Tuition Grant or the Ontario Student Opportunity Grant where the parental income can not be verfied as the parent(s) does not file a Canadian Income Tax Return.  This form can be used as a cover memo to the documentation that is being submitted to ensure efficient processing.